Accounts Assistant – Maternity Cover

Role Description

Hours: 35 hours per week, Monday – Friday, 9:00am – 5:00pm

Location: Sidcup

• Salary: Competitive depending on experience

Maternity Cover – 12-month Contract

About the role

Role summary: A varied finance support role covering sales ledger, purchase ledger, credit control, reconciliations and general accounts administration within a busy finance team.

Role summary: A varied finance support role covering sales ledger, purchase ledger, credit control, reconciliations and general accounts administration within a busy finance team.

We are looking for an organised and proactive Accounts Assistant to join our finance team on a 12-month maternity cover contract.

Key responsibilities:

The role will provide support across both sales and purchase ledger, credit control and general finance administration. The successful candidate will be responsible for ensuring invoices, payments, reconciliations and customer accounts are accurately maintained, whilst working closely with the Accounts Manager and wider operational team.

This is a varied role which would suit someone with previous accounts experience who is comfortable working independently, managing their own workload and communicating confidently with customers and suppliers.

Credit Control & Sales Ledger

• Monitor and manage aged debtor accounts, specifically Maintenance and Small Repairs, chasing outstanding balances by email and telephone.
• Run regular aged-debtors reports and monitor outstanding customer balances.
• Attend aged-debtors meetings with the Operations Manager and provide updates on outstanding accounts.
• Monitor the credit-control folder and deal with customer queries promptly.
• Run 60+ day credits and send these to the Accounts Manager for review.
• Investigate and resolve customer account queries where required.

Purchase Ledger & Supplier Accounts

• Process supplier invoices accurately and efficiently.
• Chase completed purchase orders required for supplier invoices.
• Prepare and review the open purchase-order report.
• Handle supplier invoice queries.
• Process and reconcile supplier statements.
• Prepare the supplier-disputes report, including comments and supporting information for the Accounts Manager.
• Investigate and resolve supplier account discrepancies.
• Process and manage vehicle fines.

Bank, Card & Account Reconciliations

• Log in to company credit card accounts, checking that receipts are correctly recorded in Sage.
• Investigate missing receipts and upload supporting documentation.
• Analyse telephone bills and investigate any queries or discrepancies where required.
• Reconcile the Dart Charge account.
• Complete the parking reconciliation.
• Top up and monitor company Oyster cards.

General Finance Administration

• Save and maintain remittances.
• Prepare and send CIS statements to subcontractors.
• Assist the Accounts Manager with general finance administration and ad-hoc accounting tasks.
• Maintain accurate and up-to-date financial records within Sage.

About you:

We are looking for someone who is:

• Experienced in an accounts or finance role.
• Confident dealing with customers and suppliers, both by telephone and email.
• Comfortable with credit control and chasing outstanding debt.
• Highly organised with excellent attention to detail.
• Able to investigate discrepancies and resolve queries effectively.
• Comfortable working with financial reports and reconciliations.
• Confident using Microsoft Office, particularly Excel.
• Able to work independently whilst also being a supportive member of the wider finance team.

Key skills and experience:

Essential

• Previous experience in an accounts/finance environment.
• Experience of purchase ledger and/or sales ledger.
• Good attention to detail and accuracy.
• Strong organisational and communication skills.
• Ability to work to deadlines and prioritise competing tasks.

Desirable

• Sage 50 experience.
• Experience working across both accounts payable and accounts receivable.
• Experience within a construction, engineering or similar industry.
• Knowledge of CIS.